ResortLog

A quick orientation so you understand how the app is organized before diving into specific tasks.

App Structure at a Glance

Bottom Navigation Bar

A sticky bar appears at the bottom of every screen with four quick-access buttons:

• Home — Go to the Dashboard
• Calendar — Open the occupancy calendar
• Availability — Quickly check which rooms are free for any date range
• Check-out — Jump to the checkout list (active stays)

Drawer Menu (☰)

Tap the hamburger icon (☰) in the top-left of any screen to open the side drawer and navigate between major sections: Dashboard, Bookings, Check-in, Rooms, Guests, Calendar, Billing, Reports, and Settings.

Your daily command center. Opens when you launch the app.

Checking Room Availability from Dashboard

Tap the Availability button in the bottom navigation bar. Select check-in and check-out dates, then tap Check. The screen shows:

• A count of available rooms (large number, green).
• Available rooms list — room number, type, and price for those dates.
• Already booked rooms — guest name, room, and booking reference. Tap to view that booking.

All reservations in one scrollable list with smart filters.

Filter Chips

Searching Bookings

Use the search bar at the top to find bookings by guest name, phone number, or booking reference.

Booking Card Information

• Guest name, booking reference, and room number.
• Status chip (see Booking Statuses for meaning).
• Check-in → Check-out dates.
• Amount paid (green) and balance due (red badge, if any).

Walk-in, phone, or OTA — create any new reservation in under a minute.

Everything about a single reservation — stay info, payments, add-ons, and all available actions.

What You Can See

• Guest name, booking reference, room number and current status chip.
• Stay details — check-in date, check-out date, number of nights, adult & children count.
• Payment summary — total amount, amount paid (green), balance due (red if any), and a list of every recorded payment with date and mode.
• Special Services (Add-Ons) — services added to this booking (e.g., extra bed, laundry). Each shows the name and price. You can remove them with the ✕ button or add more.
• Fees — early check-in fee or late checkout fee, if charged.

Adding a Payment

Scroll to the Payments section → tap Add Payment. Enter the amount and choose the payment mode. This is how you record partial payments or the remaining balance before checkout.

Adding Add-On Services to a Booking

Scroll to the Special Services section → tap + Add Service. A modal opens where you can:

• Select from pre-configured services (set up in Settings → Add-Ons / Services).
• Or type a custom service name and price.

The service price is added to the booking total immediately.

Actions Available (Depend on Status)

Editing a Booking

Tap the pencil icon in the top-right header (only visible for Pending or Confirmed bookings). You can update dates, room, occupants, source, and notes. Add-on fees and special service charges must be managed from the booking details screen, not the edit form.

Extending a Stay

On a Confirmed booking, tap Extend Stay. This adds 1 extra night at the appropriate rate (weekday or weekend). Repeat to add multiple nights.

Every booking moves through a lifecycle. Here is what each status means and what happens when you trigger a status change.

A 4-step guided process to register an arriving guest and capture all required details.

Check-in Home Screen

This screen shows two sections:

• Active Stays — Guests currently checked-in. Tap "Check Out →" to start checkout for any guest.
• Today's Check-ins — Bookings scheduled for today that haven't been checked-in yet. Tap a booking to open the wizard.

Finalize the bill, record remaining payment, apply discounts, generate the invoice, and release the room.

What You See on the Checkout Screen

• Booking summary — guest name, room, dates, nights.
• Itemized bill:
  • Room charges (broken down by weekday/weekend if applicable)
  • Early check-in fee (if charged)
  • Late checkout fee (if charged)
  • Add-on services (each listed with price)
• GST — if GST billing is enabled in Settings, CGST (9%) + SGST (9%) are calculated and shown.
• Discount — shows any discount applied.
• Payments recorded — all previously recorded payments listed.
• Balance Due — amount still owed (large, red if > ₹0).

Applying a Discount

Tap Apply Discount. Choose type:

• Fixed — a flat rupee amount (e.g., ₹500 off).
• Percentage — a percentage of the total (e.g., 10%).

Enter a reason (required). Tap Apply. The discount is deducted from the net payable.

Recording Payment at Checkout

Tap Add Payment. Enter the remaining amount (or any partial amount) and select the payment mode. This creates a payment record.

Completing Checkout (Swipe)

Once balance is ₹0, slide the thumb at the bottom to the right. On completion:

• Booking status → Checked-out
• Room status → Available
• Invoice is generated and stored.
• Booking appears in Billing & Invoices.

Downloading / Sharing the Invoice

After checkout, tap Download Invoice to save a PDF to your device, or Share Invoice to send via WhatsApp, email, or any other app. The invoice includes all property details, guest details, itemized charges, GST breakdown, and payment records.

Billable services beyond the room rate — extra bed, laundry, food orders, transportation, and more.

Step 1 — Configure Your Services

Here you define the services your property offers. Each service has a name and a price. Examples:

• Extra Bed — ₹500
• Laundry Service — ₹300
• Airport Transfer — ₹1,500
• Welcome Kit — ₹250

Tap Add New Service to open a modal. Enter the name and price, then tap Save. To edit or remove a service, use the pencil or trash icon on each service card.

Step 2 — Add a Service to a Booking

A modal opens showing your pre-configured services. Tap one to select it, or type a custom service name and price. Tap Add. The service is added to the booking and the total amount increases automatically.

You can add multiple services. Each appears as a line item with its price and a remove (✕) button.

Step 3 — Services in the Bill

During checkout, all add-on services are listed in the itemized billing breakdown. They are included in the gross total and are subject to GST if enabled. You cannot remove services from the checkout screen — remove them from Booking Details before initiating checkout.

Manage your room inventory — add rooms, update availability, and monitor status at a glance.

Room Status at a Glance

Changing Room Status Manually

Tap the small status button on a room card (only visible for non-Occupied rooms). A modal lets you switch to Available, Reserved, or Maintenance. Occupied status is set automatically when a guest checks in and cleared when they check out.

Adding a New Room

Fill in: Room Number (required, must be unique), Room Name (optional), Room Type (Standard / Deluxe / Suite / Cottage / Custom), Floor, Capacity, Bed Type, Base Price, Weekend Price (optional), Amenities, Check-in/Checkout times, and a Description. Tap Save.

Editing a Room

Tap a room card to open its detail screen → tap Edit Room. All fields can be updated except the room's internal ID.

Weekend Pricing

If you set a Weekend Price on a room, Friday, Saturday, and Sunday nights within a booking will use the weekend rate. The new booking screen shows the breakdown automatically.

A directory of all guests who have ever made a booking at your property.

Guest Card

Each card shows the guest's photo (if captured during check-in) or their initials, their name, phone number, and a total visits badge.

Guest Profile (tap any guest)

• Contact info — phone, email, WhatsApp, full address.
• Tags — VIP, Repeat, Corporate, Blacklisted.
• Booking History — every booking with dates, room, and status. Tap to view the full booking.
• Statistics — total spent, total visits, last visit date.
• ID Proof — type, number, front and back images (tappable to enlarge).
• Photos — face photos captured during check-in.

Blacklisting a Guest

From the guest profile, tap Blacklist Guest. Confirm the action. A blacklisted guest cannot be used to create new bookings — the app blocks it. To unblacklist, tap Remove from Blacklist.

Deleting a Guest

• Active bookings exist — deletion is blocked. Cancel or complete the bookings first.
• Historical bookings exist — you are warned that deleting the guest also permanently deletes their booking history. Confirm to proceed.
• No bookings — simple deletion with confirmation.

Searching Guests

Use the search bar to find guests by name or phone number.

A visual month-by-month timeline of all bookings across all rooms.

How to Read the Calendar

• Rows = Rooms (room number and type on the left, sticky as you scroll horizontally).
• Columns = Days of the month.
• Colored bars = Bookings (spanning from check-in to check-out date). Guest name is shown on the bar.
• Available row — shows the count of rooms available on each day. Green = rooms available, Red = fully booked.

Bar Colors

Navigation

Use the ← and → arrows to go to the previous or next month. Tap the month/year label to jump to a specific month using a picker.

Filtering the Calendar

Use the search bar at the top to filter by room number or guest name. The calendar hides non-matching rows in real time.

Tapping a Booking Bar

Tap any booking bar on the calendar to open the full Booking Details screen for that booking.

A record of all completed stays with downloadable GST-compliant invoices.

Invoice List

Every Checked-out booking automatically appears here. Each entry shows guest name, booking reference, room number, checkout date, and the total amount. Tap any entry to view the full checkout summary.

How the Bill is Calculated

What the Invoice PDF Contains

• Property name, logo, address, GSTIN, PAN.
• Invoice number, date (checkout date).
• Guest name, address, ID proof details.
• Room details, stay dates, number of nights.
• Itemized charges with GST breakdown.
• Discount (if applied) with reason.
• All payment records with modes and dates.
• Final balance (should be ₹0 after full payment).

Setting Up GST

Toggle Enable GST Billing on or off. When on, 18% GST (9% CGST + 9% SGST) is calculated on all room and service charges and shown separately on the invoice. Add your GSTIN and PAN in Settings → Property Details.

Export booking and guest data for accounting, compliance, or business analysis.

Booking Reports

Filter by date range, date basis (check-in date / check-out date / created date), booking status, specific room, amount range, or search by guest name / booking reference. Export results as a CSV file containing: booking ref, guest name, room, check-in, check-out, amount, status.

Customer Reports

Filter guests by date range, minimum visit count, and search by name / phone / city / state. Export as CSV containing: guest name, phone, email, city, state, total visits, total spent.

Summary Statistics

• Total Revenue — sum of all booking totals in the filtered period.
• Total Guests — unique guests in the filtered period.
• Average Booking Value — revenue ÷ bookings.
• Room Utilization — percentage of available room-nights that were booked.

Configure your property, billing, rooms, and app appearance.

Property Details

Edit your property's name, tagline, address, Google Maps link, contact phone, email, GSTIN, PAN, and state. Upload a property logo — this appears on invoices. Tap Save Changes.

Add-Ons / Services

Create and manage billable services. See the Add-On Services section for full details.

Billing Setup

Toggle Enable GST Billing to add CGST + SGST to all invoices. Rates are fixed at 9% each (18% total) per Indian GST slab for hotel accommodation.

Rooms Configuration

Manage default check-in and check-out times, and other room-level defaults for the property.

Color Theme

Choose Auto (follows system setting), Light, or Dark theme.

Demo Data

• Load Demo Data — adds sample rooms, guests, and bookings for testing. Existing data is not removed.
• Clear Demo Data — permanently removes all demo data. Use this after testing before going live.

User Manual (This Document)

Tap User Manual & Help in the Settings screen to open this guide in your browser at any time.

Sign Out

Tap Sign Out at the bottom of Settings. This clears all local session data and returns you to the login screen. Your data (rooms, bookings, guests) is stored locally and will reload after you sign back in.

Quick definitions for terms used throughout the app.

ResortLog  ·  Built for the Indian hospitality market  ·  Android  ·  © Sahoo Soft Technologies